Private Practice Tips, Tools, & Essentials ~ #4: Tracking Mileage

After taking a break to celebrate my SIX year anniversary working at United Cerebral Palsy (UCP), I’m back to continue my series on Private Practice Tips, Tools, & Essentials. So far, I’ve shared about using Gremln to send out future tweets, the importance of a Newsletter in staying connected to your readers, and utilizing Tamara Suttle as a resource for all things private practice.

Today’s post is inspired by a thread on the Facebook forum Music Therapists Unite! I absolutely love this forum and the information the users share. Recently, someone posted a question about how to track mileage when driving to see clients. I thought this was a great question, because I did not have a system in place for this. So, I checked with my CPA (Certified Public Accountant) to find out exactly how I should be tracking my mileage for tax-deduction purposes.

*Please remember the advice I give here does not replace seeing your own CPA, but it is a starting point. I would highly recommend you make an appointment with a CPA in your area – it is well worth the cost!*

Here is the information she suggested I track when driving to see clients:

– Date
– Odometer reading at the beginning of the trip
– Odometer reading at the end of the trip
– Purpose of trip (i.e seeing client X)
– Address/location of the place you’re driving to (i.e. client’s home)

My CPA also suggested an iphone app called “Track My Mileage” (TMM). I don’t have an iphone (shocking, I know!), so I just use good ole’ pen and paper to track my mileage. I thought my newsletter subscribers might like to have this template, so I’ll be sending it out in my next newsletter. Are you a subscriber yet?

I would love to hear from you! How do YOU track mileage when driving to see clients? What system has worked for you? Share in the comments section below.

Image courtesy of [Paul] / FreeDigitalPhotos.net

Comments (3)

  • Rachel

    Haha, don’t worry, I don’t have an iPhone (or a smart phone, at that), either! Thanks for the tips, Amy!!!!!!

    • Amy

      Thanks Rachel! I truly thought I was one of the only people to not have a smart phone by now!



Time limit is exhausted. Please reload CAPTCHA.